Reporting and Payroll Policy

The SK CAP Youth Initiative Provincial Host, Carlton Trail Regional College (CTRC), will be administering payroll in-house for the youth interns hired. All interns will be required to submit proper banking information and employee information (e.g.: SIN number, address, date of birth) to be entered into CTRC's payroll system. Paycheques will be deposited electronically (direct deposit) into intern's accounts on a biweekly basis, subject to satisfactory receipt of all necessary reports as required from the intern or supervisor or both. Carlton Trail Regional College reserves the right to withhold pay in the event that reporting and payroll conditions are not met and will not process special payroll runs that do not coincide with the biweekly periods. No manual cheques will be issued.

Reporting Procedures

The reporting that Interns and Supervisors are required to do is not at all difficult once they get the hang of it. Interns should keep a daily log of their activities and CAP Centre traffic so that their reports are as complete and as accurate as possible:

• The Intern and Supervisor must complete the Registration package and fax it to SK CAP YI at (306) 682 3101 in order to be entered into the e-office online reporting system. However, pay deposits will NOT be processed until the originals have been received by mail to:
  SK CAP YI
  Box 720
  Humboldt, SK
  S0K 2A0
• Every shift, they will need to log on to the e-office, where they will report the hours that they worked that day, the activities they did, and the CAP Centre traffic. If a lunch break is taken, the Intern must report the length of the break. The system will dock the length of break from the shift total.
• Their supervisor must log on to the e-office on or before the Monday after each pay period ends to confirm that the Intern's report is accurate.
• At the end of every month the Intern must complete an Impact Report, also via the e-office.
• At the end of their work term they will be required to complete an evaluation of their experience during their internship, called the Final Youth Report. This too can be found on the e-office.
• At the end of the work term the Supervisor will be required to complete an evaluation of the internship, called the Supervisor's Report. This too can be found on the e-office.
• At the end of their work term they will be required to write a success story. It is easy, and everybody has something to share. The Intern is encouraged to select one or more of the projects that they worked on that they think was the best, most fun, successful or innovative thing they did this year. The Intern should write up a quick story about it, and send it in to us, along with any relevant photos, etc.
• Industry Canada also enjoys receiving the release form from the interns. This is not mandatory, but it allows Industry Canada to use your story in their publications. Don't be shy, just do it. If you include anybody else's name or photo in your story, ask them to fill in a release form as well, or simply change the names in the story (make note that the names have been changed), and do not include their photos. Send us all the Release Forms by mail to:
  
  SK CAP YI
  Box 720
  Humboldt, SK
  S0K 2A0
  

Note: If the E-Office web site is down, the Back-up Timesheet can be downloaded from the Downloads section, completed and faxed in. However, the intern must still complete the reporting on E-Office when it is available again.

Submitting Timesheets and Reports on time:
The calendar on the e-office provides information on when Pay Periods end, when Pay Days are, as well as any other important dates.

If you have any questions or comments, please Email the Webmaster

Our Provincial Contractor

The is brought to you by

This site contains Adobe .pdf documents

Home | Top | Menu