• All students will complete the registration process on or prior to the first day of classes
• Tuition, mandatory fees and book costs are due and payable on or prior to the first day of classes and will be deducted from Canada Student Loans where applicable
• Registration is not complete until a signed registration form has been received in the Registration office and fees have been paid in full
• Sponsored students must have a letter from the sponsoring agency
• The Director of Finance or the Director of Programs may make special payment arrangements
• Students will be discontinued for non-payment of tuition, fees and/or book costs
• Application Fee: A non-refundable application fee is required with each full-time credit program application and must accompany the application form.  Part-time credit students pay the fee per credit program, which is good for a five-year period.
• Tuition Fee: Carlton Trail Regional College’s tuition fee policy reflects the tuition policy of Advanced Education Employment and Labour.
• Student Fee: This fee is levied to assist with costs of graduation activities, class pictures, planners, internet, computer access, etc.
• Lab Fee: This fee is levied to cover a portion of the costs associated with the maintenance, repair, replacement and calibration of equipment; high cost consumables; and a technology enhancement component to ensure that hardware and software are current.

Refunds

Cancellation of a program or course by CTRC will result in a full refund of paid fees.

Students who withdraw or are discontinued by the College are entitled to a refund of tuition and program fees as follows:

• If prior to the start date of a program, class or course, a full refund of paid tuition and fees, less an administration fee, (e.g., the non-refundable program fee) is provided.

• If after the start of a program, class or course, a prorated refund is provided.

• For on-line courses there is no refund provided once the curriculum has been viewed; however, applications for refunds will be considered on a case-by-case basis.

Withdrawal

• A student who wishes to withdraw from the College must submit a completed Discontinuation Form to the local programming staff.  A refund may apply.
• Students who withdraw from a course or program must notify the College of their intention to withdraw to be eligible for refund. Non-attendance is not considered notification of intent to withdraw for refund purposes.
• The student must settle all accounts with CTRC and return all College property.

Our College offer services to First Nations clientele throughout our region. The majority of our clientele in the First Nation population is in the Punnichy, Wakaw/One Arrow, and Fishing Lake areas- in our ABE (Adult Basic Education Programs- levels 1,2,3,4). However, there are First Nations representation in the majority of our credit programs.

Services Include

• Career Counselling
• Personal and Crisis Counselling
• Learning Issues assessments and accommodations
• Employability Skills
• Networking and Transition assistance
• Access to culturally appropriate referrals.

This is just a quick summary of what we do. If you require additional assistance, please contact:

Ken Riggs
Counsellor/ Student Services Coordinator
Carlton Trail Regional College
Humboldt, SK
682-2018

riggsk@ctrc.sk.ca

Facilitates students in coping with issues that usually are non-academic barriers to success. Personal counselling often results in appropriate referrals e.g. crisis intervention, dependency barriers.

We provide:  

• testing for entrance into various academic programs
• career and education resources, including information on correspondence and distance education courses and calendars of post secondary institutions
• career development strategies which include on-line and library research, skills and interest assessments, and information on employment opportunities
• resume preparation, job search techniques and interview skill development
• information and assessment services towards gaining admission to an academic program or course of study, or making changes to a current course of study

Canada-Saskatchewan Career and Employment Services can be visited at 623 - 7th Street in Humboldt or the Carlton Trail Regional College building in Wynyard or on-line at SaskNetWork.

Employers are encouraged to contact Canada - Saskatchewan Career and Employment Services to help in recruitment, training staff, and/or possible funding for training.

For information on job opportunities at Carlton Trail Regional College, please visit our Employment Opportunities page.

The Canada-Saskatchewan Integrated Student Loans program is available to eligible students who have been accepted as full-time (a minimum of 60% of a full course load) students attending Carlton Trail Regional College. Click here to access the official student loans website.

For further information on Student Financial Assistance, please go to the following websites:

www.CanLearn.ca

www.aeei.gov.sk.ca/scholarship-sas

www.canlearn.ca/eng/after/repaymentassistance

View the complete Student Loan Handbook at www.aeei.gov.sk.ca/student-loan-handbook-2012-13.

The Provincial Training Allowance (PTA) is grant funding to assist with the costs of living for low income adult clients enrolled in basic education and bridging programs. In addition, the PTA provides assistance for Quick Skills Training of 4 to 11 weeks for programs not funded by student loans.

Students enrolled full-time in Basic Education and short programs of less than 12 weeks may be eligible for Provincial Training Allowance.

For more information, visit the official website by clicking here.

Financial assistance may be available for students in Skills Training.  Students are encouraged to meet with the local Career and Employment Services counsellors for further information.

The Educational Assistance Loan Program provides assistance to serving/former Canadian Forces members, as well as their dependants, with the costs of post secondary education.  Application forms are available from Canadian Forces Base Financial Counsellors, district offices of Veterans Affairs Canada, and the Provincial Command offices of the Royal Canadian Legion or by writing to CRPAF, 234 Laurier Avenue West, Ottawa, Ontario,  K1P 6K6 or toll free 1-888-753-9828.

SaskCAT is a partnership of institutions and organizations from Saskatchewan’s education system.  It is committed to enhancing student mobility by maximizing the portability of educational credits and facilitating access to post-secondary programs and institutions.  SaskCAT operates as a committee of Campus Saskatchewan.

The Transfer Credit Guide database allows users to search for credits transferable from one Saskatchewan institution to another.  It provides information on both course equivalency and program agreements.

Additional information can be found at www.saskcat.ca/

Providing students or clients with technical assistance in the use of, or access to, computers, conferencing technology or software that is being used to deliver programs, courses or other student services.

Providing employers with information about projects and services available to them, which may assist with employee training, recruitment and retention.

Saskatchewan's CAP Youth Initiative is a youth employment project funded through Industry Canada, in association with the Community Access Program.

It employs youth interns across Saskatchewan at CAP public Internet access sites, in order to provide computer assistance to the communities, and to provide work experience for youth interns.

Carlton Trail Regional College has, since its' inception, hosted the Saskatchewan Community Access Program Youth Initiative, which is part of Canadas' Youth Employment Strategy.

The CAP program has been approved for funding for 2008-2009, and as such is begining to hire youth interns.  Check at your local CAP site to see if they are interested in hosting a youth intern.

Click here for more information about CAP.

Academic Standards

Students must satisfy minimum standards of academic performance, as set out by the College, instructors and/or academic partners, such as SIAST, where applicable.

Attendance

Regular attendance is essential for success in any course.  Carlton Trail Regional College has an attendance policy expectation of 100% while accepting that in the case of illness or exceptional circumstances this may not always be possible.  Absence for any reason does not relieve a student of the responsibility of completing course work and assignments to the satisfaction of the instructor.

Students who fail to maintain acceptable attendance will be subject to disciplinary procedures and possible expulsion from the program.

A student will be discontinued if contact is not  made for five consecutive days. A persistently tardy student may be required to withdraw from that course.

In cases of repeated absences due to illness, the student will be requested to submit medical documentation.

Medical and dental appointments are to be made outside of regular class hours.

Assignments

All assignments in all classes must be completed and handed in.  Students will receive an “Incomplete” in any class in which all of the assignments have not been satisfactorily completed.  For SIAST courses, SIAST will convert an “Incomplete” to a “Failure” after six months.

Deferred Examinations

A student, who is absent from a final exam through no fault of his/her own, for medical reasons or for other valid reasons, may apply for a deferred exam.  Application, along with documentary evidence, must be made within three days of the missed examination.

Requests for deferred exams will not be considered after a student writes an exam and later reports extenuating circumstances and requests another examination.

Academic Honesty

Carlton Trail Regional College views the unauthorized use of material by students during any evaluative procedure as a serious offence, incompatible with the high standards of personal integrity and responsibility expected by educational institutions and required by employers in the workplace.

Cheating

Cheating includes, but is not limited to, dishonest or attempted dishonest conduct at tests or examinations by using books, notes, diagrams, or other aids not authorized by the examiner.  It includes communicating with others for the purpose of getting information, copying from the work of others, and giving information to other students who are taking the test or examination.

Plagiarism

Plagiarism includes, but is not limited to, the presentation or submission of the work of another person, without citation or credits, as your own work.

In matters of dishonesty, the instructor will write a brief report of the incident and submit it along with all relevant supporting documents (test papers, “crib” notes, essay, etc.) to the appropriate program staff who shall, in consultation with the Director of Programs, determine appropriate disciplinary action.  Such action may include but is not limited to:

• mark penalties in courses: a zero grade on the assignment or in the class
• written reprimand
• suspension
• withholding of grades or certification
• expulsion at the prerogative of the Director of Programs

Not all decisions will be the same; penalties will vary according to the circumstances of the incident and the individual.

The student will then have access to the Appeals procedure. This procedure is designed to support a fair and reasonable resolution of the issue.

Academic Discontinuation

Students may be discontinued from their program as a result of their unsatisfactory academic performance, with or without being previously placed on probation.

Carlton Trail Regional College wishes to ensure the safety of students who do not live in the community where classes are held; however, only under “severe weather conditions” will a decision be made to cancel classes. “Severe weather conditions” are as follows:

• Temperature: -45 degrees with wind chill factor or -35 degrees air temperature
• Visibility and Road Conditions: travel is not advised or roads are closed according to the highway hotline.

Students will be expected to make up the time and assignments.

All students are asked to comply with the Copyright regulations.  Copyright is the legal protection of literacy, dramatic, artistic, and musical works, sound recordings, performances and communications signals.  Copyright protects only the way information is expressed, not the information itself.  Copying ideas, facts, or information in your own words is not copyright infringement.

Further information can be found at CANCOPY’s web-site located at www.accesscopyright.ca

For some of the courses offered by the College, Internet access is available.  Discretionary use is encouraged.  Unauthorized use shall be subject to disciplinary action.

The following policy is in place regarding the Internet and Email:

• All computer communications may be subject to monitoring by the instructor, counsellor and/or staff
• As it is imperative to provide a harassment-free environment, it is expressly forbidden to access or download any materials from the Internet that may be considered offensive or inappropriate
• The Internet shall not be utilized as a method of communicating any slanderous or threatening material against another entity
• All those utilizing the Internet must remain cognizant of copyright laws and not copy for distribution any original works accessed without the author’s permission
• All students will sign an “Electronic Mail and Internet Usage Agreement”

The disruption of instructional activities is student conduct that makes it difficult or impossible to proceed with scheduled classes, laboratory sessions, discussion group meetings and related activities.  Disruption of instructional activities may lead to disciplinary action.

Rules for student conduct are based on common sense and courtesy.  Good conduct infers personal safety; the maintenance of learning effectiveness for all; the protection of facilities, equipment, and resources; intellectual honesty; and respect for the rights and privileges of students and staff.

Any student who does not accept this responsibility or who does not exhibit proper conduct towards staff and other students may be disciplined and/or asked to leave the College at any time.

In order to create a positive learning environment, Carlton Trail Regional College students are expected to conduct themselves in a responsible and socially acceptable manner.

Students are responsible for familiarizing themselves with the course outline, course content and methods of evaluation.  Students are also responsible for familiarizing themselves with this handbook.  As a student, you have the responsibility to:

• be in class and be on time
• work steadily and make good process
• allow others to learn without interference and distraction
• follow general academic regulations
• respect others and their property
• maintain a healthy lifestyle
• abstain from the use of illegal chemical substances while attending class or participating in College activities 
• display appropriate adult behaviour
• ask for help when required

Students must also familiarize themselves with their responsibilities regarding Student Financial Assistance/Student Loans.

Please go the following websites:

www.canlearn.ca/eng/after/repaymentassistance

www.aeei.gov.sk.ca/student-loan-handbook-2012-2013

To ensure fair treatment at Carlton Trail Regional College, the appeal procedure details the course of action to be followed by any student with a concern.  It is understood that no disciplinary or academic action shall be taken against a student who initiates an appeal under this procedure.

A student must make a written appeal within fourteen (14) calendar days of having received the warning or disciplinary action. The student must sign the appeal.

Step 1: The student shall discuss the matter thoroughly with the instructor or staff member concerned.  It is anticipated that in most instances the problem can be resolved at this level.  If mutual agreement cannot be reached, the student is encouraged to proceed to Step 2.

Step 2: The student shall discuss the matter with the program staff and at that time file a written appeal.  The program staff will investigate the matter within ten (10) calendar days and try to resolve the problem to the satisfaction of the student.  The program staff will make a ruling on the appeal and notify the student.

Step 3: If the matter is not yet resolved, the student may appeal, in writing, to the Director of Programs.  This must be done within fourteen (14) days from the date of the original appeal ruling.  The Director of Programs will rule on the appeal within ten (10) days and notify the student; the ruling is final and binding.

Students will be advised of acceptable standards of attendance, punctuality, progress, conduct, etc. during orientation to the program/course.  If a student’s behaviour does not meet the College’s expectation, the College will communicate the issues/concerns to the student.  The process is as follows:

• issue or concern is identified
• the instructor speaks to the student
• if the issue is not resolved, the instructor notifies the student in writing.  The student and the instructor or counsellor develop a plan of action
  • if the concern continues, the instructor or program staff will notify the student in writing and the student, the instructor and the program staff, develop a further plan of action
  • if the concern continues, the program staff will recommend to the Director of Programs that the student be discontinued

The student has the right to appeal.

Students have the right to fair and equitable procedures for the presentation and hearing of complaints.

Talking to an instructor can often solve problems.  The instructors at the College all have years of teaching and/or industry experience and will be happy to discuss any problems you may have.

Avoid a confrontational approach as this will tend to reduce your chances of a positive hearing.

You should feel free to establish personal contact with your instructor to give him/her feedback.  Talking directly to your instructor also helps to maintain your interest and motivation.  Personal contact makes the instructor aware of your particular interests and concerns.

Students are encouraged to raise questions and concerns informally with the program staff or the SAO before seeking formal procedures. Informal communication can often resolve the matters of concern.   If a dispute cannot be resolved informally, you may need to utilize the formal appeal procedure.

A student or group of students wishing to address a matter may, upon request, attend a Board Meeting as per Carlton Trail Regional College Policy 1.9.

“The public is welcome to attend Board meetings as observers except when confidential matters are being discussed; at which time sessions shall be held in-camera.”

The College carries a comprehensive insurance policy.  Coverage includes all education and training activities, including related travel.  In addition, students placed on an approved work placement are covered under the Workers’ Compensation Act.

Harassment, defined as any unwanted or unwelcome comments, suggestions or physical contact that a student finds objectionable or offensive, and which causes her/him discomfort while participating in any course-related activity is prohibited.

A copy of Carlton Trail Regional College Policy and Procedure may be obtained from program staff, counsellors or the Director of Programs.

The adult learner is a person with varying motivation, goals, abilities, social roles and life experiences.  Adults have diverse learning styles and varying levels of self-direction, self-esteem and readiness to learn.  Respect for, and the recognition of, each learner leads to various approaches within the teaching/learning process.  This process is as important as the content.  Education is enhanced when the learning and work environment is characterized by integrity, mutual respect, trust, shared accountability and responsibility.  Learning is a lifelong endeavour.  Carlton Trail Regional College supports adults in their lifelong pursuit of change and growth.

• Students have the right to course outlines; course content (purpose, scope and objectives), and methods of evaluation
• Students have the right to fair evaluation according to stated procedures
• Students have the right to be treated with respect and to learn in a positive learning environment
• Students have the right to access Carlton Trail Regional College’s support services
• Students have the right to a formal appeal process

Why do we collect Personal Information?

Carlton Trail Regional College collects personal information for the purpose of evaluating client needs and determining appropriate programs and services, both at regional and provincial levels, in response to those needs.  While this information is primarily used for internal decision-making, the College may share this information in summative form to secure program and funding approvals.

Personal information may be collected to determine eligibility for a program or service delivered by the College or to determine eligibility for financial support for a program.  This information may be disclosed to another local authority or government institution to support the client’s application for the same.  Personal information is required for the processing of clients into all academic and employment programs administered by the College. 

The College may collect personal information on behalf of the credit granting institution from which a program is brokered.  This information will be disclosed to the credit granting institution as part of the processing of the client’s application for that specific program of study.

What is Personal Information?

Personal information is information about an identifiable individual that is recorded in any form as described in The Local Authority Freedom of Information and Protection of Privacy Act.

Carlton Trail Regional College only collects and maintains personal information that is required to administer the program or service being requested.

This information includes items such as:

• Name/Address/Phone Number
• Date of Birth
• Education
• Disability
• Gender
• Employment History
• Citizenship/Ancestry
• Preferred Language
• Social Insurance Number
• Health Services Number

Who may access Personal Information?

Access to personal information is restricted to College staff who are responsible for the provision of programs and services necessary to meet the client’s needs and to educational institutions and other agencies which need the information in order to provide services to students/clients of the College.  Disclosure of personal information is governed by The Local Authority Freedom of Information and Protection of Privacy Act.

Any concerns regarding confidentiality and Privacy of Information may be referred to the College’s Privacy Officer.

Each year, Carlton Trail Regional College along with the support of various donors  and organizations awards scholarships to deserving students.  Please see below.

2012 – 2013